Have you ever felt like you were being pulled in a million different directions?
Imagine this: You have a big presentation coming up at work, and you have a lot of things on your to-do list.
Plus, your family is all like, “Hey, let’s go out to dinner tonight!” Talk about adding more wood to a raging fire.
Yes, we’ve all been there.
It’s easy to feel overwhelmed and wonder how you’ll ever get it all done.
But with a few productivity hacks, things can change for the better.
Now, I know what you are thinking – “Easier said than done!” And you’re absolutely right.
Productivity is something we all struggle with from time to time.
That’s why I scoured the depths of the internet to collect the best productivity hacks that will really make a difference in your life.
Let’s do it!
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1. Plan Your Day Beforehand
Planning your day in advance is a simple yet effective productivity hack that can yield impressive results. Take a few minutes at the end of the day to map out your tasks and priorities for the next day.
This way, when you wake up, you already have a game plan.
This technique allows you to have a clear understanding of what needs to be done and how you can allocate your time effectively.
But remember, find a method that works for you, whether using pen and paper or one of the many productivity apps available.
Tools to plan your day: Todois, Google Calendar
2. “Eating Frog” technique.
Now, don’t worry, you won’t be eating any frogs.
Here’s how it works: complete your most challenging or important tasks first thing in the morning.
Imagine your tasks like a plate full of frogs, and start by devouring the biggest and most intimidating tasks. This sets the tone for the rest of your day, allowing you to conquer the toughest tasks when you have the most energy and focus.
This technique works names of famous quotes by Mark Twain.
“If your task is to eat frogs, it is best to do it in the morning. And if your task is to eat two frogs, it is best to eat the biggest frog first.”
To help you implement this strategy, consider using any task management app or simply create a to-do list.
3. “Two Minute Rule”
There are two popular two-minute rules you may have heard of.
But don’t be confused, they are actually very different.
Let me explain it to you.
The first rule comes from David Allen Books “Solved everything.” It’s simple – if a task takes two minutes or less, don’t put it off, just do it right away.
There’s no need to write it down on your to-do list or let it slip from your mind.
Now, the second rule is of James Clear book “Atomic Habits.” When you find yourself procrastinating on something you don’t want to do, break it down into tasks of two minutes or less.
Starting small makes it easier to build habits.
4. Pomodoro Technique
Pomodoro Technique, this is a time management method that helps you get started and manage your time more efficiently.
The Pomodoro Technique was actually developed in the 1980s by Francesco Cirillo. He brought this up because, as a student, he had difficulty staying focused on his studies.
So he used a kitchen timer shaped like a tomato (which they call a “Pomodoro” in Italian) and set it for just 2 minutes. He challenged himself to stay focused in such a short time, and guess what? It works!
He gradually increased the time intervals and found that 25 minutes of work followed by a 5 minute break was ideal.
Basically, you divide your work tasks into 25-minute intervals called pomodoros, and between each interval, you take a short break.
So here’s how:
First, choose your task, something you need to complete. Then, set a timer for 25 minutes and get to work. When the timer goes off, take a 5 minute break to recharge.
Then, keep repeating this pattern.
The great thing about the Pomodoro Technique is that it helps you tackle tough tasks by breaking them down into smaller chunks.
But the thing is, it can be a bit stressful if a task takes longer than your 25 minute interval. And if you complete a task before the interval is up, you may be wondering what to do next.
However, you have the freedom to adjust the interval to suit your needs and see if it works for you.
5. Eisenhower Matrix
The Eisenhower Matrix is a very useful tool for managing your time and getting things done. It’s all about prioritizing your tasks based on how urgent and important they are.
You can divide tasks into four categories: tasks you’ll tackle immediately, tasks you’ll schedule for later, tasks you can assign to someone else, and tasks you can forget about entirely.
This method is actually named that Dwight D. Eisenhower, 34th President of the United States. He once quoted an unnamed university president who said, “I have two kinds of problems, the urgent and the important. What is urgent is not important, and what is important is never urgent.”
This method was popularized through Stephen Covey’s book, The 7 Habits of Highly Effective People. He took Eisenhower’s ideas and turned them into simple, practical tools for prioritizing tasks
Today, this is known as the Eisenhower Matrix, or you may have heard it as the Time Management Matrix, the Eisenhower Box, the Eisenhower Method, or the Important-Urgent Matrix.
So, if you want to use the Eisenhower Matrix, you can use old-fashioned pen and paper, or use an app designed specifically for this purpose.
Tools to try: You can use Todoist and use labels or priority levels. Another option is Asanaswhich has an Eisenhower Matrix template and makes time management easy.
If you feel overwhelmed with tasks, here’s a technique you can try: delegate your tasks to someone else.
This is a great way to maximize your productivity and focus on high-value activities.
For example, you are a small business owner. Rather than handling all your social media marketing yourself, you can delegate it to someone who has the skills, capacity and interest in the area.
By doing this, you can free up time to focus on other important aspects of your business.
So how do you delegate effectively?
Make sure to choose someone who have the necessary skills and experience to complete tasks effectively. It is important to ensure that they have a clear understanding of the task and desired outcomes.
If you are a manager, consider recognizing employees who have enjoyed doing the task at hand. This way, you can ensure that the responsibility doesn’t fall into the hands of someone who isn’t passionate about getting it done.
Automation really brings a big change when it comes to increasing productivity and saving precious time at the workplace.
So, where do you start?
First, take a moment to identify tasks that can be automated. You know the stuff – the repetitive, mundane things that seem to take up most of your day.
Think data entry, email management, social media posting, task and project management, invoice and financial management, bill paying, screening prospective employees, and scheduling meetings.
The good news is, there are some excellent automation tools that can help you. Give them a try and see how they can simplify your workflow.
8. Go for a walk
Taking short breaks for physical activity, like going for a walk, can do wonders for your creativity, stress levels, and overall productivity.
Research shows that These breaks help you maintain focus and better concentration over time.
Plus, walking has been proven to increase creative thinking.
Based on a study from Stanford UniversityPeople’s creative output increases by an average of 60 percent as they go along.
So, instead of sitting at a desk all day, why not take a walk outside?
Sometimes when you feel stuck or overwhelmed with work, taking a walk outside can do wonders. Just get out of the office, get some fresh air, and let your mind wander for a moment.
So there you have it – 8 productivity hacks of all time!
Now it’s time to implement them and see which one works best for you.
If you want more, be sure to check out our collection of articles on productivity.
Stay motivated, stay focused, and keep pushing yourself to new levels.
You’ve got this!